A data room is a safe environment for sharing confidential business documents with investors, partners and other stakeholders. It includes features such as watermarking, auditing, and granular access control settings. When selecting a data room vendor, you should consider the type of security it provides and if it supports the file formats your team uses.

Furthermore, some companies offer additional security features, such as auto-indexing and fence views. Find a solution that lets you synchronize your FTP, desktop or other external storage with the data room. This will allow for an easy and fast arrangement. Additionally, find out if a data room offers multilingual search engines as well as OCR for searching text within images and PDF documents.

It is also important to determine if your chosen service can be used to erase specific portions or the entire content of documents. This feature can help protect your sensitive information by removing all personal information from images and PDFs.

Some of the best VDR providers provide extensive analytics and reports features that let you keep track of activity on your virtual data room. Find a solution that will automatically monitor all file uploads, downloads and views and allow you to build custom reports based on these activities.

A trial for free is another feature that you should seek out. It lets you test premium features like data uploading, creative collaboration and security features without committing in advance. iDeals offers a trial period of 30 days which includes unlimited preparation time, two admins 500 MB of storage space, dynamic watermarking and encryption of files, as well as an essential digital rights management system.