Document management software is a useful tool for any business or organization that produces documents, receives and utilizes files. It helps them keep track of the documents they create as well as collaborate with colleagues on them, and then store them securely in one location.

Most companies create a massive number of documents as they operate and liaise with partners, clients, suppliers, and others. This results in the need for a comprehensive system for document management that is able to handle the different file types within an organization.

The best document management system will have numerous features that make it simple to use and secure. This includes the ability to control version, unified guidelines for storage as well as documents scanning, optical characters recognition, and tools that can be customized to automate workflow. You can also connect your system to other tools like email, project management platforms and even your own web site for better integration.

Some of the most effective document management software companies provide an opportunity to trial their products for free to potential customers. This lets them test the product before making a purchase decision. There are detailed FAQs which answer common questions regarding the software and its features.

While implementing a document management system will take time because employees will need to scan and upload new documents and upload new files, the initial disruption is more than compensated over the course of weeks, months and years of improved productivity. A top document management system that has SAS 70 Type 2 and ISO 27001 certifications can be beneficial to those working in highly-regulated sectors.