The management of a company is almost always delegated to the board of directors (and this can be set out in your Articles of Association). Even if certain daily decisions are delegated to different departments, it is crucial that your board stays active and informed by holding regular board meetings.
When you organize an event, it is important to make sure that the participants have ample time to prepare. Ideally, this is done by sending out the agenda and any other reports in advance. You should aim to give at least a week’s notice to ensure that there is enough time for all members to attend.
The first item on the agenda should be matters for decision. This includes all issues that require a final decision as well as any discussion points or remaining business from a previous meeting.
Another crucial aspect of the agenda is to talk about the performance of the organization. This Source involves reviewing any significant accomplishments or milestones and identifying future strategies and areas for improvement.
It is essential to remember that discussions should be productive and focused. Distractions over new topics could be disruptive and distract you from the primary goals of the meeting. Board members must respect each other’s opinions, and should not interrupt anyone, except when they have an issue or question to raise. Also, it’s proper manner to shut down cell phones and only take calls in emergencies. This will allow everyone to remain alert and focused.