A good data-room software gives you a safe and secure way to share sensitive information. It allows businesses to track the activities of their users and shield sensitive data from ransomware. In addition, it offers a variety of tools to make sure that data is secured More Info throughout the entire duration of a project. It also includes a digital rights management system that is highly advanced, file encryption and dynamic watermarking. Some vendors also provide multilingual interfaces as well as phone support through landlines, making cross-board collaboration easier.

The top-rated virtual datarooms provide different reporting options that give users a better understanding of the data they are sharing. The detailed reports list the documents viewed and their number of times accessed and who is viewing them. Other reports include a heatmap, which shows which types of documents are most popular among participants, as well as an overview of group activities.

Apart from these features, the top data rooms also offer the ability to grant access to users in granular ways and provide two-factor authentication. They also allow you to restrict access to specific IPs and limit the time that people can view documents. Top-rated vendors offer multiple levels of redaction to help identify and remove sensitive information from documents.

Some vendors offer customizable templates to let users customize the collaborative workspace. For instance, you could include a logo and dashboard image, customize the color of the user interface, and choose an invitation email template. These tools can allow the VDR more user-friendly and make it easier to use. In addition, some vendors’ solutions provide AI-powered redaction, which makes it easier and more accurate to redact sensitive data.