Effective preparation is the key to an effective borad meeting. Even with the best of intentions, technical issues may occur during a conference. However, a skilled moderator can ensure the meeting is smooth and efficient.
The best method to prepare for an online board meeting is to review the documents prior to the meeting. This will help you comprehend what topics will be discussed during the meeting and will also give you the opportunity to add notes on the document. This will save you time during the meeting and prevent any confusion during the discussion.
A clear plan of action is another important aspect of planning. This involves identifying the agenda items and determining what the purpose of the meeting will be and ensuring that all attendees are well-informed about each item. It is also recommended to establish guidelines for the meeting, like restricting the time spent on one subject or having breakout discussions when you notice that the group is losing energy or enthusiasm.
Additionally making use of an online tool for managing meetings that includes features like voting and polling can allow you to consider every member’s opinion into account when making an decision. This will increase your chances of reaching a unanimous decision at the end.