Online board meetings are a great way to allow directors to take part in the decision making process without having to travel. Like any other kind of meeting, there are certain problems that could make the online meeting less effective than in-person meetings. For example internet connections can be sluggish or devices could reboot at inconvenient times. However, if you follow best practices for conducting efficient virtual meetings, you can ensure smooth workflow and solid engagement among the board members.
A clear agenda is the first step to a successful online meeting. Having a clear agenda with each topic clearly defined will increase efficiency and help keep the meeting on track throughout its duration. The agenda should be distributed to attendees at least a week prior to the meeting, so they can examine https://yourboardmeeting.org/flexibility-with-virtual-data-room/ it and provide feedback. This will give attendees the chance to prepare questions or do research before the meeting.
During the actual meeting, the chair must be attentive to everyone. This will prevent one person from dominating the discussion. It’s also vital that everyone attends the meeting with a microphone and speak clearly. The chair should be aware of anyone who is having difficulties using the technology and encourage them speak loudly. The chair should also avoid using slides to convey information in meetings. Slides are distracting and can take a lot of time to read.
The chair should ensure that the minutes are saved and recorded to be used in the future. The minutes should be as thorough as possible, yet be free of personal opinions or discussions that weren’t relevant to the discussion at hand.