Whether you’re conducting due diligence on an investment, negotiating with manufacturing partners, or managing other business transactions using a virtual data room, it will allow you to exchange sensitive documents securely. The key is to choose a provider that can handle massive volumes of files, in addition to providing the essential tools for efficient arrangement and management of projects. Look for features that permit you to systemize the data into subfolders and folders for easy access to locate information, such as the feature of indexing files that allows you to rearrange files to ensure optimal sequential viewing.

A trusted virtual dataroom will also include security measures, like granular access rights and two-factor authentication. It could also have time and IP restrictions in order to stop data leaks. Certain providers provide additional security features, like encryption to prevent data loss, encrypted uploads of files and a custom NDA and a comprehensive set watermarks that are customizable to display organization names as well as IP addresses or other information.

In addition, select an organization that has user-friendly software that’s scalable for future business demands. Startups, in particular, have limited IT resources. They must choose a solution that is easy to use and integrates easily into existing workflows. It is recommended to choose a vendor that offers 24/7 customer service via live chat, email and telephone. iDeals for instance, offers support in more than 10 languages. Pay attention to the feedback of customers from various review platforms when looking at vendors. You should read reviews that describe how well each solution manages large volumes of documents, as well as how responsive the customer service team is.